MINUTES OF BOARD OF DIRECTOR’S SPECIAL MEETING
December 29th, 2008
CALL TO ORDER: President, Tom Voss, called the meeting to order at 10:00 a.m., at the Gasparilla Cabana, 160 Jose Gaspar Drive, Englewood, Florida, the location specified in the meeting notice.
CONFIRMATION OF PROPER MEETING NOTICE: Joyce Kelbaugh (Kendall) confirmed that the appropriate notice had been posted in accordance with the Association’s documents.
DETERMINATION OF A QUORUM: A quorum of the Board was established with three (3) directors in attendance: Tom Voss, President; Joyce Kelbaugh, Secretary, and Ron Hook, Director at Large. Gary Payne, Vice President and Dave Hubbard, Treasurer were absent.
A. Landscape Contract:
Two written bids were received for the 2009 landscape contract. Linda Hughes submitted a bid for $30,000. Bushwackers submitted a bid for $21,600. Tom went over the contract noting the main difference from Joe’s 2008 contract is that the tall palm trees will be trimmed of dead branches once a year. Mowing will be done weekly in the summer.
Motion made by Tom Voss and seconded by Ron Hook to accept Bushwackers proposal of $21,600 for the 2009 lawn maintenance/landscape contract. The vote being unanimous, the motion passed.
B. Irrigation Contract:
Linda Hughes was the only proposal submitted at $350 per month for basic irrigation maintenance. Replacement of underground pipes would be additional.
Motion by Tom Voss and seconded by Ron Hook to accept Linda Hughes bid of $350 per month. In the discussion that followed Joyce Kelbaugh suggested that we table the motion until the wording of the proposal or contract is reviewed. Tom Voss withdrew his motion. Tom then asked Fred Weber to go over the proposal and compare it with Stahlman-England’s 2008 contract and bring the finalized proposal to the January 2009 Board of Directors meeting. Fred agreed.
ADJOURNMENT: There being no further business to properly come before the Board at this meeting, a motion was made and seconded to adjourn the meeting. The meeting adjourned at 10:30 a.m.
Respectfully submitted,
Joyce Kelbaugh, Secretary