GASPARILLA CONDOMINIUM
ASSOCIATION
BOARD
OF DIRECTORS MEETING
November 18, 2006
Call
to Order:
President Bill Leavitt called the meeting to order at 10:04 A.M.. Board
members in attendance were Bill Leavitt, Dave Hubbard and Bud Stewart. Manager
Nancy Leighton representing Progressive Community Management, Inc.
Minutes:
Motion by Dave Hubbard that the minutes of the April 15, 2006 Board of
Directors meeting be approved as written. Motion passed.
Financial
/Management Report:
Treasurer Dave Hubbard reported our cash balances as of October 31, 2006
included, $3,722.00 in the General Fund, $100,043.00 in the Reserve Fund,
$8,830.00 in the Designated Fund, which included, $3,026 in the Boat/Dock Fund,
$3,482.00 in the Auction Fund, and $2,198.00 in the Gasparilla Fund.
Approximately $900.00 was spent out of the Auction Fund to replace tools stolen
over the summer and to repair pool furniture. Motion by Bud Stewart to accept
the Financial Report as stated. Motion passed.
Manager Nancy Leighton introduced herself to the owners and looks forward
to working with the Board and owners.
Committee
Reports:
Landscape Committee - Rebecca Hokkanen reported that the Committee
met on November 16, 2006 and developed several guidelines. 1. Soil Tests will be
taken from up to 10 sites around the property. 2. Prices and nutrient
requirements will be checked for several trees suggested by the Memorial Fund
Committee. 3. Discussion with the new landscapers on how to best achieve the
natural, yet well maintained look.
Dock Committee - In the absence of the Chair Bill Leavitt reported
that the railing was up, in place and paid for.
Social Committee: In the absence of the Chair it was reported that
a boat cruise will happen in February of 2007 and more people are needed. This
will be a cruise down the Calousahatchee River. There will be a Ladies Luncheon
on Tuesday, December 12th at Heron Creek. And, a January Brunch will
be held either at Pelican Point or the Hills County Club. More info to follow.
Building and Grounds Committee - Tom Voss reported the committee
has not yet met, however several projects from last year are being worked on
including the concrete walkway at Unit 114.
Kudos to Ken our handy man for a great job.
Cabana
-
Gasparilla Fund Report -
Old
Business:
Pool
Update - Bill Leavitt reported that the Board now has basic figures regarding
the new pool. After much discussion and engineering it was recommended that the
new pool be where the current pool is now located. A crucial aspect is that the new concrete pilings for the
pool will not effect the cabana foundation. Engineers are currently working out
a site plan as well as plans for handicap access which is required. The men’s
and ladies room must be enlarged to accommodate the 5 foot turning requirement
by the County for wheelchairs. A non-skid floor is also required as are floor
drains.
The pool design will be similar to the current pool except that the new
pool will be 2 feet shorter. The total estimated cost for the project is
$331,800.00 . This design will be sent out for bid
with a tentative start date of May 1, 2007 and a four month completion
estimate. Once the project is bid out the best price for the best job will
determine the final project cost.
Financing
will be in the form of a $6,000.00 special assessment.
Owners interested in home equity loans to finance this assessment can
contact their local bank or Dick Haynes who has done a great deal of research
into the matter. Figures for the pool project and information on home equity
loans will be at the cabana for any owner interested.
Drainage
- Bill Leavitt thanked all of the owners participating in the repair of the
drainage system. Its working great thanks to many hands.
Pine
Needle Removal - Bill Leavitt reported that a contract was signed to have the
pine needles removed from the roofs, three times per year. The current cleaning
was suppose to occur in October /November but will not happen now until December
11th. The current landscaper, Floriscape, has offered to do the job
for the same price , three times per year.
Landscaper
- Floridascape, the new landscaper took over the business from the previous
contractor. A contract was never provided with specifications but this has now
been cleared up so that Floridascape is aware of the
duties and will offer the same services for the same price of $2,500.00 per month for 2007. Should a gas escalation
clause be necessary the Board will take it into consideration.
Cable
Contract – Bill Leavitt reviewed
the new contract with the cable company. A signed contract with Comcast was
negotiated by the cable committee under which the rate remained the same for the
1st year 2006-2007 and can increase no more than 6% thereafter for a
term of five years. Bill thanked the committee for their work on this important
contract and the favorable terms they negotiated.
Proposed
2007 Budget. A copy of the Proposed Budget for 2007 was passed out which showed
the 2005 Actual Results, the 2006 Budget, the 2006 Projected Results, and the
2007 Proposed Budget.
The
projected results for 2006 are estimated to be a loss of $5,400.00, compared to
a balanced budget. This is the result of higher than budgeted water expense due
to leaks in the pool, which have since been fixed and the expense of the handy
man which was not in the original budget. Insurance expense is also higher than
budgeted. Offsetting these increases are reductions in electricity cost and a
reduction in the amount of tree trimming performed during the year.
The
2007 Proposed Budget indicates a $23,000.00 increase in Total Expenses over the
2006 Projected Results. The major reason in this increase is a projected 50%
increase in our general insurance premium. Nationwide Ins. Co., our present
carrier, is no longer writing condo insurance in Florida. Our agent has assured
us that he will be able to get us coverage but to expect a 50% increase in
premiums.
We
have also increased our tree trimming budget back up to its previous level. In
addition we have budgeted our handy man for a full year as he was only on our
staff for 3/4 of a year in 2006.
Based on this Proposed Budget for 2007 the monthly assessment was raised from $225.00 to $250.00. Of this $250.00, $19.00 is proposed to be transferred to the reserve. This is $16.00 less than the $35.00 that was transferred in 2006. (Copy of the budget is attached.)
As
for the 2007 Proposed Reserve Budget the Board proposed a special assessment of
$5,000.00. This was driven by the estimated pool cost of $331,800.00. During the
discussion of the special assessment owners thought that the reserve should be
raised higher and proposed a $6,000.00 special assessment. Based on a show of
hands where the majority of owners present approved of the $6,000.00 special
assessment; the Board is proposing that the special assessment for 2007 be
$6,000.00. (Copy
of the budget is attached.)
The
Board at its December 9, 2006 meeting will vote on this Proposed Budget with a
monthly assessment of $250.00 and a special assessment of $6,000.00.
Motion
by Bud Stewart to accept the contract with Floridascape at $2,500.00 per month.
Motion passed.
Motion
by Dave Hubbard to accept a contract with Floridascape for the removal of pine
needles for $800.00, three times per year. Motion passed.
Annual
Meeting - The Annual Meeting will take place January 23, 2007 at the Englewood
Water District Meeting room.
Motion
by Dave Hubbard to use Michael Swarbrick for irrigation services for December
and January. Motion passed.
Amendment
of Condominium documents – Early this year the Board proposed three year terms
for Directors and the measure failed. The Board is again presenting this
amendment as it is crucial to the continuity and consistency of directors. Motion
by Dave Hubbard to resubmit the amendment to the ownership regarding terms of
directors. Motion passed.
Summer
Issues:
Bill
Leavitt expressed his disappointment with the management company and its lack of
attention to the association. Several problems that could have been alleviated
caused major problems.
Correspondence:
Unit
105 has asked permission to replace the exterior screen door with a new screen
door, similar to the old one. Motion by Dave Hubbard to approve the new
exterior door for unit 105. Motion passed.
Unit
117 has asked permission to install a cement floor in the outside enclosure.
Plans were submitted. Motion by Bud Stewart to approve the plan submitted by
the owners of unit 117. Motion passed.
Unit
129 sent a letter regarding complaints over summer issues in that the furniture
was not put back for year round residents as well as other complaints. The Board
will address these issues with the unit owner.
Questions
and Answers:
Dave
Hubbard moved that the Association purchase a bike rack for no more than $500.00
to be installed at the parking area, funds to come from the auction fund. Motion
passed.
Adjournment:
There
being no further business to come before the Board the meeting was adjourned at
11:47 A.M.
Nancy
Leighton
Recording
Secretary
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